Last updated 10/26/2013
Approved Guidelines for 2014-2015 Externship Process
- There will be a seven-week period between submission of applications and the first date on which offers may be made to students. The earliest date that students can submit applications is Tuesday, January 21, 2014. The earliest date on which an offer can be made to a student is Monday, March 10 at 10 am. (In future years, the submission date will be the Tuesday immediately after Martin Luther King’s birthday. The notification date will be the first or second Monday in March).
- DCTs and students will develop rank order list of sites. It has been demonstrated that a rank order facilitates the process and assists in eliminating many ambiguities once the acceptance process begins.
Students should ask for letters of recommendation from their faculty or others as early as possible in the semester.
Students need to include the name, email address and phone number for their DCTs on their CVs.
STUDENTS are not to send "Thank you" notes to their interviewers or to other professionals at the externship site.
- Students will have until 10 am on the third day (including the day of the offer) following any initial offer to accept the offer. This is approximately a 48-hour window. What this means is:
- If an offer is made on Monday, the student has until Wednesday at 10:00am to accept or reject the offer;
- If an offer is made on Tuesday, the student has until Thursday at 10:00 am to accept or reject the offer;
- If an offer is made on Wednesday, the student has until Friday at 10:00 am to accept or reject the offer;
- If an offer is made on Thursday or Friday, the student has until Monday at 10:00 am to accept or reject the offer.
- Once a student gets any second offer regardless of the time that offer is made they must drop one of those offers by 10:00 AM the next day.
- Example #1: If a student gets offer #1 on Monday at 10:00 AM and offer #2 on Monday at 4:00 PM they must drop one of those offers by 10:00 AM Tuesday.
- Example #2: If a student gets offer #1 on Tuesday at 10:00 AM and offer #2 on Wednesday at 10:00 AM, they have until Thursday at 10:00 AM to drop one of the offers because the “48 hour clock” on the Tuesday offer runs out at 10 am Thursday and the student cannot hold two offers beyond “the next day” guideline for second offers. If the student drops the Tuesday offer, the student still has till Friday at 10am to decide about the Wednesday offer because the student still has the 48 hour clock running.
- Student must relinquish a third offer immediately. Students are not permitted to hold three or more offers at any time. This is considered an egregious violation and will be reported to the DCT for action.
- Students must confirm receipt of any interview offer by emailing the Externship Coordinator.
- Students must inform (via email) their DCT of any offer, rejection, acceptance and withdrawal.
- Students should check their Spam folders to ascertain if any interview or acceptance offer has been directed to Spam.
- Immediately after accepting an offer, students are required to send emails to ALL sites they applied to indicating that they are withdrawing from consideration. Students must also notify the DCT of their decision as soon as a decision is made.
- Externship Coordinators need to cc (via email only) DCTs on all interview offers, acceptances and rejections.
- Externship Coordinators will update the Wiki site in the following manner:
- Update current information about site by Dec 1. Externship Coordinatorsare encouraged to upload their brochures and other information to the Wiki site. (The site is now capable of accepting PDF files).
- Include number of positions that are offered by the placement and number of hours required.
- Externship Coordinators are strongly encouraged to post their time frame for interviewing.
- Starting on Match day: At end of each day, placements will indicate how many positions are still available at the end of each day. Placements will indicate when they have filled all their positions
- DCTs will provide Letters of Eligibility that specify the number of hours that students can complete on externship.
- DCTs will oversee their students’ compliance with all the guidelines – and, specifically, adherence to the policies concerning acceptance and rejection of offers
- A committee composed of DCTs and Externship Coordinators will monitor any violations of these guidelines during the process. Violations can be reported anonymously to the Wiki site (see below). Students are also encouraged to inform their DCTs of any violation of the Externship Guidelines.
WIKI LANDING PAGE: http://psychpracticum.fdu.edu/index.php/Main_Page WIKI Violations page: http://integratedcare.fdu.edu/Externship_Complaints.html
The current list of DCTs for the region is available HERE.